Making a booking with The School Travel Company couldn’t be easier. Our friendly and knowledgeable Trip Organisers are on hand to help and provide advice every step of the way, from your first enquiry all the way through to your return back to school. We’re committed to making your busy lives a little easier if we can.

Your booking will be looked after by our dedicated and experienced team who can offer any assistance needed. This may include helping you to choose the right trip for your group, providing you with promotional material to help get the trip off to a great start or sorting out the important details such as special dietary requirements.

We will help you through our simple booking process. Just follow our five-step plan:

1. Research your trip

Browse our website and brochures to choose an exciting range of tour options around the world. Our team will be able to assist you find the ideal destination to meet all of your needs. We can also tailor-make a tour to suit you.

2. Request and receive a quote

• Request a quote online or by contacting us on Tel: 01384 398 893.
• You need to decide where you’d like to go, the month, and approximately how many people you want to take
• We’ll send you a quotation within 48 hours.
• Check our 2022 Booking Conditions here.

3. Making a provisional booking

• Next, place a provisional booking with us that will be held for three weeks, with no obligation to purchase.
• We’ll then reserve space at the hotel/hostel.
• During the next three weeks, this will give you the opportunity to promote your trip to the students, parents, and decision-makers.
• We can supply you with promotional and supportive material to help you promote your trip.

4. Collect deposits

• As you continue to promote your trip, you can start collecting the first deposits from your students.

5. Confirm your booking

• Complete the booking form, along with your first deposit payment to confirm your booking.
• After booking, you will receive a confirmation pack with useful information, key dates, and our terms and conditions.

Don’t forget we are with you every step of the way and are at the end of the phone to assist you through this process.

Once you decide to take a group on tour, there are a few things to tackle before you’re on your way…

• You need to secure the right number of students to make this viable and ensure they stay committed.
• You also need to get the support from the parents and sign-off from senior managers.

We know how busy school life is so in order to help make things a little easier, we’ve prepared a set of tools to help successfully launch your trip in school.

Template letters

We’ve put together a template letter so you can modify and fill in the gaps as you wish to help you communicating with students and parents to secure their permission. Download these here – Teachers Letter Template

PowerPoint presentation

You can request a PowerPoint presentation from us, that you can modify to help communicate with pupils (and parents) what they will be doing. This can also be made available on your website for parents to see.

The presentation is easy to tailor with details of your unique tour. Use them to give an overview of the tour, an example of our accommodation types, suggested excursions and sample itineraries, the price, and what’s included. 

Image library

We know that some teachers like to create their own promotional materials so we can provide you with relevant images to help you do this.

Promotional posters

We’ll provide you with some eye-catching A3 pre-printed posters that you can personalise with details of the trip or upcoming presentations. We shall be happy to send one of these out to you or please contact a member of our team who can provide you with a copy electronically if preferred.

• Booking Conditions (pdf)
• Booking Form – coach (Word)
• Booking Form – air (Word)
• Booking Form – train (Word)
• Group Information Form (Excel)
• Advanced Passenger Information for Flight Bookings (Excel)
• Generic Risk Assessment (pdf)